Minute Taking Training

Overview

Outline

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What is Minute Taking Training?

This minute taking training course is designed to help participants develop their skills for taking notes at meetings and learn and practise techniques for writing clear and accurate minutes and agendas.

Minute taking is a vital part of meetings as they document a record of discussion points and actions to be taken, ensuring that everyone is aware of their responsibilities. Effective minute taking skills are essential to personal development and business enhancement.

This training course runs on a private basis and course content can be tailored to your personal and business goals. Call us on +44 (0)1273 622272 to discuss your needs.

Course Objectives

This Minute Taking Course will give you the skills to:

Prepare for taking minutes during meetings and conferences
Improve active listening skills
Take effective notes
Produce clear and comprehensive minutes

Who is this course for?

This training course is suitable for PAs, secretaries, administrators and anyone involved in the taking and distribution of minutes.

The Use and Importance of Minutes

Procedural aspects
Content and structure of minutes and how to select an appropriate format

Preparation:

Issues
Target audience
Establishing a relationship with the chair
Inspiring confidence within the meeting

The Critical Skill – Listening:

Barriers to listening
Active listening

Effective Note-Taking:

Developing a short-hand – from abbreviations to mind-mapping
How to clarify what has been said
Structured note-taking
Identifying key points
Ensuring you have all that you need

The Finished Minutes:

Combining materials (there may be documents, items, people etc that are referred to during the meeting)
Selecting appropriate: Style Language Structure
How to summarise – writing concise, precise minutes
Procedural aspects – sign off

Tips and Techniques:

Lessons learned from experienced minute takers – from ensuring that you write up notes quickly through to note-taking shortcuts

Empowering. We all came away from the training feeling that we could make positive changes within the company to create more effective use of our time & skills.

Ella Kempton - Brighton Institute of Modern Music